Office Ergonomics

How’s the office ergonomics employee education at your workplace?

Many employers overlook educating their office staff on how to set up their computer workstations to maximize their comfort and reduce the risk of an injury, until someone starts to experience discomfort and attention is brought to workstation set ups. A brief office ergonomics education session and providing a self-assessment office ergonomics checklist goes a long way in achieving employee comfort, along with taking regular brief breaks to get up and move around and stretch.

Below is brief list to keep in mind when working at computer workstations, at work and at home.

Head/Neck: Be sure you are looking straight, your head is level and facing forward

Shoulders: Relaxed with upper arms hanging comfortably at your side

Spine: Upright and straight

Elbows: Close to your side

Hands, wrists, and forearms: Straight, parallel with the floor

Knees: Same height as your hips or slightly lower

Feet: Resting comfortably on the floor or on a footrest

Lower back: Makes contact with the lumbar support

Chair: Adjust the seat height so your feet are supported on the floor or a footrest, elbows at side and forearms parallel with floor. Adjust the seat back to support the curve of lower back, and adjust the seat pan to allow for 2-3 finger gap between the back of your knees and front edge of the seat pan (when sitting against back rest).

Monitor: Position the monitor directly in front of you, square the with keyboard, approximately your arm’s length away. The top of the monitor at or just below eye level and free of glare or reflections.

Keyboard: Place the keyboard flat, directly in front of you, aligned with monitor at a height that allows your wrists to be in a straight line with your arms. Minimize contact pressure by resting periodically on a soft wrist rest.

Mouse: Keep the mouse at the same level as the keyboard and close to the keyboard. Avoid reaching when using the mouse.

Document Holder: If you reference paper materials regularly looking down on the desktop, consider a document holder placed between the keyboard and monitor.

Phone/Headset: If you use the phone quite a bit of your day consider using a hands free headset. Keep your phone close to your workstation to reduce repetitive reaching.

There are numerous sample office ergonomic checklists available online, mobile device apps, and OSHA provides a great Computer Workstations eTool. Your Loss Prevention Consultant from The Lawson Group would be happy to assist you in establishing an Office Ergonomics Program. Please let us know how we can help!

Recent Articles

View All

Innovative Material Handling Technology

A few years ago, Bensonwood made the proactive decision to install three high-powered vacuum tube lifting systems in their workshop in Walpole. “Handling sheet goods had been the toughest ergonomic challenge we faced on the shop floor,” said Dennis Marcom, Safety Director at Bensonwood. Depending on the material, the vacuum lift system allows workers to […]

Read more

How Setting Realistic Goals Can Benefit Your Wellness Program

If you choose to begin your wellness program by utilizing a health risk assessment to get a baseline valuation of your population’s health level, you’re probably going to find, like we have in the hundreds of companies where we’ve done it, that you’ll have two groups of people: those who are smokers, and those who […]

Read more

Complaints of Mold: Is it Worth Testing?

In our decades of experience in health and safety consulting, many of the complaints we receive are employers voicing concerns over their indoor air quality. In most cases however, it’s rarely indoor air quality that is the problem. More times than not, it’s the indoor environment and the population reacting to seasonal symptoms. Does It […]

Read more

Wellness Challenges: It’s All About Balance

Since we’ve been doing wellness programs for well over a decade, one of the biggest problems that we find is trying to get people to deal with weight issues. It’s very hard in this day and age to get people to change their behavioral patterns to get them to focus on maintaining a healthy body […]

Read more